Privacy Policy

We process your personal information to provide, improve, and administer our Services, communicate with you, for security and fraud prevention, and to comply with law. Specific purposes include:

• Facilitate account creation, authentication, and account management
• Deliver and facilitate delivery of services to the user
• Respond to user inquiries and offer support
• Send administrative information and request feedback
• Protect our Services through fraud monitoring and prevention
• Identify usage trends to improve the product
• AI-powered document generation: Your profile, work history, and job descriptions are used to generate personalised, ATS-optimised résumés and cover letters via AI.
• Gmail integration for application tracking: Your Gmail data is accessed via OAuth to detect job-related emails and automatically update application statuses in your pipeline.

If you are located in the EU or UK, we rely on the following legal bases under GDPR / UK GDPR:

• Consent — where you have given us permission for a specific purpose. You may withdraw consent at any time.
• Performance of a Contract — where processing is necessary to fulfil our contractual obligations to you.
• Legitimate Interests — to analyse service usage, diagnose problems, improve user experience, and deliver the core AI-powered functionality users signed up for.
• Legal Obligations — where processing is necessary for compliance with applicable law.
• Vital Interests — where necessary to protect vital interests of you or a third party.

If you are located in Canada, we may process your information with your express or implied consent, which you may withdraw at any time.

We may share your data with third-party vendors and service providers who perform services on our behalf. We have contracts in place designed to safeguard your personal information. Specific third parties include:

• AI Service Providers: OpenAI
• Third-Party Account Connection: Google account
• Functionality & Infrastructure: Vercel
• Invoice and Billing: Dodo Payments
• Authentication: Google OAuth 2.0
• Analytics & Monitoring: Vercel

We may also share your information in connection with a merger, sale of company assets, financing, or acquisition of all or a portion of our business.

We may use cookies and similar tracking technologies (web beacons and pixels) to gather information when you interact with our Services. Some help maintain security, prevent crashes, fix bugs, save preferences, and assist with basic site functions.

We also permit third parties and service providers to use online tracking technologies for analytics. For full details on how we use cookies and how to refuse them, see our Cookie Notice at jobtrac.app/cookies.

Yes. As part of our Services, we offer AI-powered features including résumé and cover letter generation and text analysis. We provide these through third-party AI Service Providers, including OpenAI. Your input, output, and personal information will be shared with and processed by these providers to enable the AI features.

You must not use the AI Products in any way that violates the terms or policies of any AI Service Provider. All personal information processed using our AI Products is handled in line with this Privacy Notice.

Our Services offer registration and login via third-party social media accounts (e.g. Google). The profile information we receive may include your name, email address, and profile picture, as well as other information you choose to make public.

We use the information received only for the purposes described in this Privacy Notice. We are not responsible for other uses of your personal information by your third-party social media provider.

We keep your personal information only for as long as necessary to fulfil the purposes in this Privacy Notice, unless a longer retention period is required or permitted by law. In general, we retain your data for as long as you maintain an account with us.

When we have no ongoing legitimate business need to process your personal information, we will delete or anonymise it, or securely store and isolate it until deletion is possible.

We have implemented appropriate technical and organisational security measures to protect your personal information, including:

• Encrypted database connections (TLS)
• OAuth 2.0 for third-party sign-in (Google)
• Rate limiting on authentication endpoints
• Real-time error monitoring

However, no electronic transmission over the Internet or information storage technology can be guaranteed to be 100% secure. You should only access the Services within a secure environment.

We do not knowingly collect, solicit data from, or market to children under 18 years of age. By using the Services, you represent that you are at least 18, or that you are the parent or guardian of a minor and consent to their use of the Services.

If we learn that data from users under 18 has been collected, we will deactivate the account and take reasonable measures to promptly delete such data. If you become aware of any such data, please contact us at abhiiiishek.1204@gmail.com.

Depending on your location (e.g. EEA, UK, Switzerland, Canada), you may have certain rights under applicable data protection laws, including:

• Request access to and obtain a copy of your personal information
• Request rectification or erasure of your personal information
• Restrict the processing of your personal information
• Data portability (where applicable)
• Not to be subject to automated decision-making

If you are in the EEA or UK and believe we are unlawfully processing your personal information, you have the right to complain to your Member State data protection authority or the UK data protection authority.

To review or change account information or request account termination, log in to your account settings or contact us. Upon termination, we will deactivate or delete your account from our active databases, though we may retain some information as required by law.

Questions about your privacy rights? Email us at abhiiiishek.1204@gmail.com.

Most web browsers and some mobile operating systems include a Do-Not-Track (“DNT”) feature. Because no uniform technology standard for recognising and implementing DNT signals has been finalised, we do not currently respond to DNT browser signals.

California law requires us to disclose this position. If a standard is adopted in the future, we will update this notice accordingly.

If you are a resident of California, Colorado, Connecticut, Delaware, Florida, Indiana, Iowa, Kentucky, Maryland, Minnesota, Montana, Nebraska, New Hampshire, New Jersey, Oregon, Rhode Island, Tennessee, Texas, Utah, or Virginia, you may have the right to request access to and receive details about the personal information we maintain about you.

Categories of Personal Information We Collect

Your Rights

• Right to know whether or not we are processing your personal data
• Right to access your personal data
• Right to correct inaccuracies in your personal data
• Right to request the deletion of your personal data
• Right to obtain a copy of the personal data you previously shared with us
• Right to non-discrimination for exercising your rights
• Right to opt out of processing for targeted advertising, sale of personal data, or profiling

To exercise these rights, visit jobtrac.app/data-request or email abhiiiishek.1204@gmail.com.

Our service uses third-party AI APIs (including OpenAI) to process your personal and professional information for the purpose of generating tailored résumés and cover letters. By using our service, you acknowledge that relevant portions of your profile data are transmitted to these APIs solely to deliver this functionality.

We do not use your data to train AI models. Data transmitted to third-party APIs is governed by their respective privacy policies.

We may update this Privacy Notice from time to time. The updated version will be indicated by an updated date at the top of this notice. If we make material changes, we may notify you by prominently posting a notice or by sending you a direct notification. We encourage you to review this notice frequently.

If you have questions or comments about this notice, please contact us:

You have the right to request access to the personal information we collect from you, details about how we have processed it, correct inaccuracies, or delete your personal information. You may also have the right to withdraw your consent to our processing of your personal information. These rights may be limited in some circumstances by applicable law.

To submit a request, please visit: jobtrac.app/data-request